Duties and Responsibilities
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Supports team by performing tasks related to organization and strong communication.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributes to team effort by accomplishing related results as needed.
- Assist the management in data collections for the department
- Regularly update and monitor the Vendor Management Dashboard
- Coordinate with different departments to cater to business needs
- Provide administrative support to the organization
- Work Closely with department managers to oversee daily business operations
- Liaise with different departments to optimize work efficiency
- Keep updated on industry trends and standards
- Other duties as may be required by the company
- Print PO and delivery receipts
- Collate and catalog delivery and PO receipts
Qualifications
- College graduate of any course (Fresh graduates are highly encouraged to apply)
- Proficiency in Excel, Googlesheet, PPTX
- Detail oriented
- Can work with minimal supervision
- Must be willing to work at Tunasan, Muntinlupa
- Must be willing to work a GY shift
- Able to meet deadlines